Partnership & Exhibit General Info
Location
Georgia World Congress Center
285 Andrew Young International Blvd NW,
Atlanta, GA 30313
(404) 223-4000
communications@GWCC.com
The ICRA 2025 Exhibits will be open on May 20-22, 2025. A representative must staff exhibitor booths during all times when Exhibits are officially open. Identification badges may be picked up at the registration desk. Badge exchange between exhibitor representatives is not permissible.
EXHIBIT HOURS
(subject to change)
Tuesday, May 20 10:00 am – 5:30 pm
Wednesday, May 21 10:00 am – 5:30 pm
Thursday, May 22 9:30 am – 5:30 pm
INSTALLATION OF DISPLAYS*
The exhibit hall will be open for the installation of exhibits during the following hours:
*Sunday, May 18 8:00 am – 4:30 pm
Monday, May 19 8:00 am – 4:30 pm
The exhibitor must have an authorized representative present throughout the installation of his/her/their exhibit(s) and will furnish the name of this representative to Show Management at least 60 days prior to the show. During installation hours, Installation & Dismantle wristbands will be available at no charge to all exhibitors and workers to gain access to the exhibit floor. I&D wristbands must be worn at all times during installation days. Exhibitors may pick up I&D wristbands from security at the entrance to the exhibit hall or from the Exhibits Management Office.
Installation of all exhibit material must be completed by 4:30pm, Monday, May 19, and all shipping crates and packing cases must be ready for removal in order to allow sufficient time for cleaning prior to the event opening at 10:00am on Tuesday, May 20. If an exception must be made, contact Exhibit Management at ICRA@heiexpo.com.
*Exhibitors may choose to work later than 4:30pm
DISMANTLING DATES AND HOURS
The exhibit hall will be open for exhibit dismantling during the following hours:
Thursday, May 22 5:30 pm – 9:00 pm
Friday, May 23 8:00 am – 12:00 pm
Note: Do not leave materials behind. Exhibitors leaving materials after the dismantle period will be charged a disposal fee, and materials will be discarded. You are responsible for arranging shipping or material handling through Freeman.
All outbound carriers must check in no later than 10:00am on Friday, May 23. Freight not called for by 10:00am on Friday, May 23 will be rerouted via Freeman Transportation.
Exhibit space rental includes these added benefits:
- Access to post-conference delegate list with email addresses and mailing information (GDPR compliant, opt-outs removed).
- Two (2) Exhibitor Personnel Passes per 100 sq. ft. of exhibit space. Additional Exhibitor Personnel Passes can be purchased.
- Complimentary access to the Welcome Reception and Farewell Reception with an Exhibitor Personnel Pass.
- Complimentary listing in the Conference Exhibit Directory that includes contact information and product description.
- Complimentary listing on the Conference mobile app.
- Complimentary WiFi Internet access in the exhibit hall.
- Access to high-impact partnership opportunities available only to exhibitors.
IMPORTANT: This booth option does not come with carpet and the flooring of the exhibit hall is rustic concrete. The ICRA organizers require all unfurnished/space only exhibitors to install carpet/flooring in their booth.
ICRA 2025 Partners are entitled to:
Sponsorship Level
# full conference delegate badges (Staff)
# full conference delegate badges (industry customers)
# exhibitor personnel passes (no conference access)
Platinum
6
10
12
Gold
3
7
6
Silver
2
5
3
Bronze
1
0
0
Sponsorship Levels
Platinum:
- 6 full conference delegate badges (Staff)
- 10 full conference delegate badges (industry customers)
- 12 exhibitor personnel passes (no conference access)
Gold:
- 3 full conference delegate badges (Staff)
- 7 full conference delegate badges (industry customers)
- 6 exhibitor personnel passes (no conference access)
Silver:
- 2 full conference delegate badges (Staff)
- 5 full conference delegate badges (industry customers)
- 3 exhibitor personnel passes (no conference access)
Bronze:
- 1 full conference delegate badges (Staff)
- 0 full conference delegate badges (industry customers)
- 0 exhibitor personnel passes (no conference access)
ICRA 2025 exhibiting companies are entitled to:
- up to two (2) exhibitor personnel passes per 100 sq. ft. of exhibit space.
Details regarding the registration of your booth personnel will be sent to you in mid-January.
Exhibitor personnel passes must be picked up at the ICRA Exhibitor Registration Counter located in Georgia World Congress Center.
During move-in, all Exhibitor Appointed Contractors must wear an Installation & Dismantle wristband. There is no pre-registration process for these contractors. They will be provided with an I&D wristband when they arrive onsite.
Admission to the Exhibit Floor
ICRA 2025 Management reserves the right to refuse admission to the exhibit floor to any visitor, exhibitor or employee of an exhibitor who is, in their opinion, undesirable or likely to disrupt the smooth functioning of the event.
Children under 16 years of age are not admitted during move-in, exhibit hours and move-out.
All persons on the exhibit floor must have proper registration credentials.
Animals
Animals and pets are not permitted in the building except in conjunction to aid the disabled.
Balloons
The display and distribution of balloons will not be allowed at any time within the exhibit hall. Balloons create many housekeeping problems and are particularly detrimental to the fire detection systems installed in the exhibit hall. Their use is strictly prohibited.
