Important Dates
Registration opens:
5 January, 2025
*Author registration deadline:
6 March, 2025
*Early-bird registration deadline:
14 March, 2025
Standard registration deadline:
17 May, 2025
On site registration:
18-23 May, 2025
*Closing of author and early registrations (online) are 23:59:00 EST.
Key Information to Register
Registration for Authors
Authors will receive their paper acceptance emails in late January 2025. Authors who have not registered by 6 March 2025 or papers exceeding the (6+n) page limit (excluding accepted RA-L papers with ICRA option, TRO, and RAM papers) in the final submitted paper version, will have their paper removed from the program and the proceedings.
Please read all the information below first.
*** Registration link coming soon ***
How to Register
Registration must be completed, and payment received by 14 March 2025 to incur the early bird rates. After this date, the rates will increase as per the table below.
Registration Fees
| Category | Early Bird | Standard | On-Site | Breaks + Lunch | Networking Events | Electronic Proceedings | Full Papers & Presentation Videos | Paper Uploads |
|---|---|---|---|---|---|---|---|---|
| IEEE RAS Member | $600 | $700 | $800 | * | * | * | * | 2 |
| IEEE Member | $660 | $760 | $860 | * | * | * | * | 2 |
| IEEE RAS Student Member | $300 | $400 | $500 | * | * | * | * | 1 |
| IEEE Student Member | $350 | $450 | $550 | * | * | * | * | 1 |
| IEEE Life Member | Free | Free | Free | * | * | * | * | 2 |
| Non-Member | $800 | $900 | $100 | * | * | * | * | 2 |
| Student Non-Member | $450 | $550 | $650 | * | * | * | * | 1 |
| IEEE RAS Member Day Registration | $325 | $425 | $525 | * | _ | _ | * | _ |
| IEEE Member Day Registration | $350 | $450 | $550 | * | _ | _ | * | _ |
| IEEE RAS Student Member Day Registration | $175 | $275 | $375 | * | _ | _ | * | _ |
| IEEE Student Member Day Registration | $200 | $300 | $400 | * | _ | _ | * | _ |
| Student Non-Member | $250 | $350 | $450 | * | _ | _ | * | _ |
| Exhibit Hall Only Access | $400 | $400 | * | _ | _ | _ | _ | |
| Companion Pass | $275 | $275 | _ | * | _ | _ | _ |
Full conference registration fees include access to conference sessions and exhibit hall, networking events, coffee breaks, lunches and electronic proceedings.
Day registration fees include access to conference sessions and exhibit hall, coffee breaks and lunch for selected day and electronic proceedings.
Exhibit hall only fee includes access to exhibit hall, coffee breaks and lunches.
Companion pass includes access to networking events.
The Conference fees above exclude workshops, tutorials, and technical tours.
Please see below for registration rates for workshops and tutorials.
Workshops and Tutorials Fees (19 May and 23 May 2025 only)
| Category | Early Bird | Standard | On-Site |
|---|---|---|---|
| IEEE RAS Member | $100 | $100 | $100 |
| IEEE Member | $150 | $150 | $150 |
| IEEE RAS Student Member | $50 | $50 | $50 |
| IEEE Student Member | $50 | $50 | $50 |
| IEEE Life Member | Free | Free | Free |
| Non-Member | $200 | $200 | $200 |
| Student Non-Member | $50 | $50 | $50 |
Workshop/tutorial fees include access to workshops and tutorials on both days and include coffee breaks.
Other Items/Categories
| Item | Fees | Registration Deadline |
|---|---|---|
| Welcome Reception | $125 | May 17, 2025 |
| Farewell Party | $150 | May 17, 2025 |
Notes
- Paper Uploads: To submit the final paper and all associated attachments, at least one of the authors must register in advance (see above). Authors who pay a non-student registration fee (excludes one-day registrations) are allowed to upload up to 2 contributions, and all other registrations are limited to one paper upload (excludes one-day registrations). Papers that do not respect the (6+n) page limit (excludes accepted RA-L papers with ICRA option, TRO, and RAM papers) in the final submitted paper version will be removed from the program and the proceedings. No exceptions will be made. One regular registration can be used to upload no more than two papers and all associated attachments. If you are an author or co-author of a single contribution, your registration cannot be shared or used for uploading a paper for which you are not an author. One student registration can be used for upload of only one paper.
- IEEE RAS and IEEE Student Member: To register as a student, select the appropriate student registration category during the online registration.
- 1-day Passes: Are valid only on the main conference days (20-22 May).
- Attending both the main conference and the workshops/tutorials requires registration for both. Access to the main conference and workshops/tutorials will be strictly controlled, and only delegates with valid badges/passes will be allowed entry to the respective areas.
- Networking events: Refers to Welcome Reception (Monday, 19 May) and Farewell Party (Thursday, 22 May)
Method of Payment
Registration can only be confirmed once payment is received.
Payment can be made by any of the following methods:
- Credit card (Visa, MasterCard, American Express, Discover)
- Check
- Wire payment
Cancellation Policy
Written cancellation will only be accepted until 19 April 2025 for a full refund, less a $50 cancellation fee. Refunds for cancellations received after 19 April 2025 will only be made in exceptional circumstances. Failure to obtain the appropriate visa to travel to the USA does not constitute a refund. The name on the registration can be changed without penalty.
Disclaimer
All best efforts will be made to present the program as published on the Conference website. The Conference and its agents reserve the right to alter without prior notice any of the arrangements, timetables, plans, or other items relating to the meeting for any cause beyond its reasonable control. The Organizing Committee and the Conference Organizers are not liable for any loss or inconvenience caused as a result of such alteration. In the event of unforeseen circumstances, the Organizing Committee and the Conference Organizers do not accept responsibility for loss of monies caused by delays. Participants are advised to take out personal travel insurance and to extend their policy to cover personal possessions. The Conference does not cover individuals against cancellations of bookings or theft or damage to belongings.
