Paper Presentation Instructions
All ICRA 2025 papers will be presented in-person during both an oral presentation session and a poster session. If you cannot attend in-person, then your paper will not be presented at the conference, but your talk recording will be played during the session and will be available on InfoVaya.
Oral Sessions and Poster Session Presentations
ORAL SESSION
Each paper will have a five-minute talk, and presenters may answer brief questions while the next speaker sets up. Session chairs will cut off speakers who go over 5 minutes, so please make sure you are able to deliver the talk in time. Each speaker will open their pre-uploaded file on the presentation computer when they approach the podium for their talk, and speakers will begin as soon as they are introduced by the session chairs. Speakers are asked to close their presentation and move away from the podium during their Q&A so the next speaker can get ready.
All authors must upload their presentation(s) to a central server prior to the session (see Speaker Ready Room Procedures below). Oral Session speakers will not be allowed to connect personal computers to the projector, and session chairs will not be able to load presentations during oral sessions.
POSTER SESSIONS
Your poster session will take place in the same room as your oral presentation; each poster session will include all the papers presented in the oral session that precedes it.
All posters will be paper posters brought by attendees. Authors who cannot attend in person are welcome to arrange for colleagues to display their posters, but the conference cannot provide support for remote participation.
Poster Format
Printed posters should not be larger than 36 inches wide and 48 inches in height.
Poster Setup and Takedown
Your poster should be set up 10-15 min before the start of the session. If your session is scheduled in the morning session (i.e. 8:30 am), please set up your poster no later than 8:20 am. You should take down your poster after your session, to allow the next session to set up.
Speaker Ready Room Check-In Procedures
Please come to the Speaker Ready Room (Room 308B), a minimum of 12 hours in advance of your talk. If you are checking in the day of your session, please come by at least 4 hours prior to the start of your session. If you are attending only for the day of your session, you should still come to the Speaker Ready Room as early as possible to load your files onto the presentation server and check to see that they are working properly on our systems. A floating audio/visual technician will be on duty to ensure a smooth transition between speakers in meeting rooms, to answer any equipment questions and to adjust lighting and sound levels to your requirement. In the Speaker Ready Room, you will be able to see exactly how your presentation will appear in your session room and edit as needed. Please make every effort to load your presentation for morning sessions by closing time the day prior and for afternoon sessions by 10:00 am that day. Even if you have submitted your presentation in advance, please plan to bring your presentation to the meeting on a USB drive as a safety backup for your talk. Speaker Ready Room personnel are not responsible for your devices and equipment.
Speaker Ready Room Hours
The Speaker Ready Room is in Room 308B and will be open during the following hours:
- Monday, May 19: 8:00 am–5:00 pm
- Tuesday, May 20: 8:00 am – 5:00 pm
- Wednesday, May 21: 8:00 am – 5:00 pm
- Thursday, May 22 4: 8:00 am – 2:00 pm
Audio/Visual & Computer Equipment in Oral Session Rooms
- Laptop
- LCD projector
- Projection Screen
- Wireless PC Remote (To Advance PowerPoint Slides)
- Podium Microphone
- Wireless Lavalier Microphone
- Microphone Mixer
IMPORTANT: Apple Mac computers will not be provided in any of the IEEE session rooms.
Presentation Day and Time
The ICRA 2025 program can be found here and will also be available on InfoVaya from April 24. The day and time of your presentations are displayed in the “Details” section of your presentation page on InfoVaya (log in to InfoVaya, click on your name, and click on your paper title under your “Contributions” section). Note that any pre-authorized oral session substitutions will not be reflected in the official program.
